Registration Fees & Payment

Registration for CVM 2025 is now open. We offer a special early-bird price for the registration completed before (including) 23:59 UTC+8, 15 March, 2025. We also offer discounts for active AsiaGraphics/CCF/CSIAM members or students.

*All prices are in Hong Kong Dollars (HKD)*

A. Important notes

Every accepted journal paper and poster paper must have at least one Full registration by the early-bird registration deadline; otherwise, the paper will be removed from the conference proceedings and corresponding journals.

Both Full and Student registration can access to all sessions.

Student ID Cards will be required on site as evidence for the reduced student fee.

Accommodation or travel is not included in the registration fee.

To be a new member of AsiaGraphics or reactivate your AG membership, please visit http://www.asiagraphics.org/membership/.

If you have any questions about the registration policy, please contact: huiyehy@outlook.com.

B. Instructions for registration and payment

Click the corresponding link for the registration form below:

Full - AG/CCF/CSIAM Members: https://wj.qq.com/s2/17907440/8ccb/

Full - Non AG/CCF/CSIAM Members: https://wj.qq.com/s2/17910297/snlv/

Student - AG/CCF/CSIAM Members: https://wj.qq.com/s2/17908773/r9qn/

Student - Non AG/CCF/CSIAM Members: https://wj.qq.com/s2/17910270/idsm/

The registration form contains a payment link. After the successful payment, you will receive a payment confirmation email containing the receipt number (starting with #, e.g., #1234-5678), which is required to complete your registration process. If you cannot find the confirmation email, please check your spam folder.

You'll also need to provide additional details, such as your AG/CCF/CSIAM membership ID (if applicable), student ID card image (if applicable), and paper ID and title (if presenting).

For accommodation options, please refer to the Visitor Info page on the CVM 2025 website.

If you need an invitation letter for visa application, please contact us at huiyehy@outlook.com.

Cancellation Policy

Cancellations are required to be made up to 1 month (on/before 18 March 2025) in advance. Otherwise, no refund will be issued. A processing fee (300HKD) applies for all approved refunds.

FAQ

Q1: Can I get an invoice with specific information for reimbursement?
We provide a payment receipt that can be used for reimbursement purposes. Please note that we are unable to provide the type of formal invoice typically issued in mainland China.

Q2: Can I submit a pre-recorded video for my presentation?
Pre-recorded video presentations are not permitted. You may arrange for another conference attendee to present on your behalf, but Full registration for your paper is still required.

Q3: If only student authors attend the conference, can we register with Student registration?
At least one Full registration is required for each accepted paper. Even if only student authors attend the conference, one Full registration is still mandatory.

Q4: How can I obtain an invitation letter?
Please email us (huiyehy@outlook.com) your name, institution information, and any specific requirements you need to be included in the letter. We will provide you with an invitation letter accordingly.

Q5: When will the proceedings (poster papers) be available?
The proceedings is expected to be available around the conference days.